OIEA’s Guide to Good Attendance

Guide to Good Attendance Leaflet [pdf]

Derbyshire Schools Every Day Counts [pdf]

For our attendance policy please click here

Parental Responsibilities

  • Parents have responsibility by law to ensure their child attends school regularly.
  • National Minimum Attendance set by the government is 96%.
  • Make sure that your child comes to school regularly, arrives on time (08.25 am on school site for 08:30 am registration) and keeps to the academy’s rules. This includes attendance to all lessons.
  • If your child starts missing school, help to put things right. Make sure your child understands that you do not approve of their absence. Our Attendance Welfare Officer will visit your home and talk to you and your child about expected attendance levels. They will offer help and support with any problem that affects your child’s attendance.
  • If your child is ill, contact the academy on the first day of absence as early as possible (unless otherwise agreed). Absences through illness will not be authorised and some form of supporting evidence from your doctor / hospital will be required.
  • If your child is absent you must tell the academy the reason for this. Contact the academy confirming the reason either by telephone, emailing or writing a note in your child’s Planner.
  • Do not allow your child time off for birthdays or to look after younger siblings.
  • Do not allow your child time off for shopping trips.
  • Do not allow your child a full day off for a Doctors/Dentist appointment. Notes for medical appointments should be written in Planners and appointment cards / letters shown to enable the absence to be authorised.
  • Do not allow your child to be kept off to wait at home for deliveries, repairs to your property or other visitors who may visit your home.

What can I do to help?

  • Do take an interest in your child’s attendance, education and homework.
  • Having a good education will help to give your child confidence and the best possible start in life.
  • If your child does not attend the academy regularly, he or she will not be able to keep up with the work. Irregular attendance causes children to worry and to become less confident about attending.
  • Employers will want to employ people who are reliable – so children who have not attended the academy regularly will appear to be unreliable.
  • Young people who are absent from education for no good reason are at risk of becoming victims of crime or abuse and may also be drawn into anti-social or criminal behaviour.
  • If your child asks to stay away from the academy because of allegations of bullying, please contact your child’s Form Tutor or Head of Year straight away to discuss this.


Exceptional Leave during Term Time

  • The academy does not authorise time off for family holidays, however if the request is deemed to be exceptional, the academy may authorise this. Exceptional Leave of Absence forms are available on request from the Attendance Office.
  • Where holidays or leave of absence are taken without the academy’s permission, this can lead to parents/carers being issued with a penalty notice (a fine).
  • In the event you may need to ask for exceptional leave of absence during term time, you should ask for permission from the academy well in advance, by completing a request form. You may be asked to meet with collectively with the Principal, the Attendance Welfare Officer and a Governor in relation to your request.

The role of OIEA

OIEA has responsibility by law, for making sure that registered pupils of compulsory school age attend the academy regularly. Where pupils are not attending regularly, OIEA is required by law to make necessary intervention to address this:

  • An Attendance Welfare Officer is employed by OIEA to monitor attendance and to help the academy and parents meet their responsibilities.
  • The Attendance Welfare Officer works closely to check registers regularly for excessive absences (unauthorised and authorised) and also for prolonged absence taken through illness.
  • If your child is not attending school regularly the academy’s Attendance Welfare Officer will visit you.
  • The Attendance Welfare Officer can offer help and support to you and your child to overcome any attendance issues.
  • Legal action will be considered by the academy regarding any persistent absence concerns. This could result in you receiving a Fixed Penalty Notice from the Local Authority.
  • For further information see the academy’s Attendance Policy on the OIEA website or contact the academy directly to request a copy.

Being Late adds up to a loss of learning

  • If your child is 5 minutes late every day that adds up to over 3 days lost each
  • 15 minutes late is the same as being absent for 2 weeks a year.

If your child arrives late after the close of the register, without good reason, the absence
may be marked as unauthorised absence.